Breanna Pitts is your Exhibitor Services Manager for HYDROVISION International 2021. She is available to answer your questions and assist you as you prepare for the show. If you can't find what you need on the pages below, please contact Breanna at Breanna.Pitts@clarionevents.com or 253-212-2735.

• First step: Go to your exhibitor portal here, logging in using your company password. If you need your password resent please email Breanna.Pitts@clarionevents.com. 
• Next: Click ‘Edit Booth Info. This is where you will be able to add or update your company’s details, profile, logo, keywords, social links and select the appropriate categories for your company
  • Keep in mind that the length of your profile is limited to a character count based on your exhibitor listing level. Want more characters? Consider upgrading your listing by contacting Breanna Pitts at Breanna.Pitts@clarionevents.com.
  • It’s important to utilize your product categories! These along with keywords are how our attendees find YOUR COMPANY on the floor!
• Click SAVE and you’re all done! IF there are any errors the system will let you know what needs to be fixed
• The final stage in building out a COMPLETE listing is to upload your products or services. To do so, click ‘Manage Products’
  • Here you can upload an image for each product or service and include a description
  • This is another great way to get found on the exhibit floor

With your booth space, you purchase a Basic Listing Package, which offers a 250 characters in your company profile, three product categories, brands/keywords (200 characters), and social media icons in the listing with link. 

How do you get more? GREAT QUESTION! You can upgrade your listing to Select or Preferred at ANY time. Upgrading provides you an extension on all that we have discussed today, PLUS an opportunity to add show specials, press releases, videos, and even social media shout outs! 

Your company has already made a sizable investment into the show, so we want to be sure you see the ROI you’re looking for. If you need help with your listing or have questions about upgrading your listing contact Breanna Pitts at Breanna.Pitts@clarionevents.comor 253-212-2735.

Exhibitors receive TWO (2) complimentary booth staff registrations per 100 square feet (does not include lunches inside the exhibit hall) - Lunch is available for a nominal fee. You can register your staff badges in your exhibitor portal here. 

Exhibitors will receive two complimentary exhibitor booth personnel passes per 100 sq. ft. of exhibit space. 

Pipe and draping is only included with non-island booth space. Items such as carpet/floor covering (which is required and will be forced if you do not have any flooring in your booth), furniture and electrical services can be ordered through Freeman or the Convention Center. Carpet will be FORCED if you do not have flooring in your booth. 

Order forms are available in the exhibitor manual, HERE.

Carpet is mandatory for all exhibitors at HYDROVISION International 2021. You can order carpet or custom carpet through Freeman Services. If you are providing your own carpeting or flooring installation you must notify Freeman Services.

Carpet will be forced at the exhibitor's expense if not installed by September 13th, 2021.

Carpet order forms are be available in the exhibitor manual, HERE.

Only exhibitors with an Island Booth (a booth space which is 20' x 20' or larger) need to submit a booth plan for approval to the Exhibit Services Manager. Please see the exhibit space guidelines in the exhibitor manual.

Breanna Pitts | Exhibit Services Manager
E: Breanna.Pitts@clarionevents.com
P: 253.212.2735

Exhibitor certificate of liability insurance is required for all exhibitors. A requirement of exhibiting at HYDROVISION International is for ALL exhibitors to carry liability insurance throughout the Exhibition. The deadline for submitting the Certificate indicating adequate insurance coverage is September 13th, 2021. Exhibitor's insurance carrier must issue such Certificate of Liability Insurance. Clarion does not require a certain form. * Even if Exhibitor hires a Non-Official Exhibitor Appointed Contractor (EAC), Exhibitor still must supply its own Certificate of Liability Insurance. *(See EAC page) 

Full insurance requirements can be found HERE. 

Yes! Freeman Services is the official service contractor for HYDROVISION International and they offer online ordering for all services. Online ordering and order forms will be available through the exhibitor manual, HERE. 

Need more information on online ordering? Freeman Services provides great tutorials on their online ordering processes, see below!

• Booth space is purchased in square feet (sq ft) in 100 block increments and is $USD.
• The minimum booth size is a 10x10 (100 sq ft)
• Booth space is raw meaning nothing is included with your booth other than the US standard pipe and drape. Pipe and drape is not included on island booths.

• Carpet is required. You can order carpet through the exhibitor manual, HERE.
• Insurance is required. Requirements can be found HERE.
• Additional Exhibit Space Guidelines can be found HERE.

The first item on your list should be to visit the exhibitor manual, HERE. The exhibitor manual contains all the information you need to prepare for a successful event. 

• Visit the exhibitor manual and order items for your exhibit space. Items include:
  • Carpet (required)
  • Electrical
  • Furniture
  • AV (Flat Screen Monitor)
  • Rigging for overhead signs 
• Log in to the exhibitor portal, HERE, and complete the following:
  • Make sure your company listing is up-to-date
  • Register your staff 
  • Order Lead Retrieval services
  • Upload your insurance 

Please go to www.hydroevent.com and select Speaker Hub from the Program dropdown menu. Click on Speaker Login, enter your email address and password if you know it.  If you do not know your password, click on the word "retrieve" under Forgot password?  If you do not receive an email within minutes containing your password then we have a different email listed in our system than you are trying to use.  Contact Sarah Toews or Debbi Wells at sarah.toews@clarionevents.com. or debbi.wells@clarionevents.com and we can correct it.

Summit conference sessions will be held in Rooms 300-402 of the Spokane Convention Center. Session room numbers can be found on the HYDROVISION website listing the conference program, 

Each Summit session is 1.5 hours long.  For technical paper sessions you will have roughly 20 minutes to present, if you are participating in a panel session the amount of time you have will be determined by your panel moderator.

Knowledge Hub sessions in theatres on the exhibit floor are 20 minutes to present and 5 minutes Q&A. 

Speakers should be in the room where they are scheduled to speak at least 30 minutes before their presentation to download it onto the computer BEFORE the session starts.  

Speakers should bring their presentation on USB. The presentation should be downloaded to the desktop in the room where you are scheduled to speak and accessed from there. Show management will not be able to provide access to any previously loaded presentations. 

Nothing formal is planned but you should consult with your session chair or panel moderator when they contact you. 

Screen, projector, podium microphone, pointer and a laptop.

On USB for the presentation.  Beforehand you'll be asked to upload a draft of the presentation to our password protected website for your moderator to review. 

With electronic access to your presentation via our password protected site you can upload your handouts before or after your presentation for attendees to download.

We have found the internet in most convention centers to be unreliable for use in making presentations and therefore internet cannot be guaranteed in session rooms.

Generally, speakers present in the order in which they are listed on the website unless your session chair instructs you otherwise.